New Mexico Foundation

Established in 1983, New Mexico Foundation (NMF) supports the diverse people, communities, and nonprofits throughout our state. As the only statewide community foundation, NMF has distinguished itself as a nationwide leader in philanthropy through our trust-based, grassroots approach. We work to improve the quality of life for all residents of New Mexico in three main ways:

  1. We establish funds to provide grants, partnering with local and national philanthropic organizations to build programs and provide community funding.
  2. We provide investment management and services for donor-advised funds and agency endowments.
  3. We sponsor over 65 small community organizations as their fiscal agent while they build capacity over time to stand on their own.

Our Mission: To steward community resources, build partnerships, and create opportunities that transform lives throughout New Mexico.

Administrative Coordinator

The Administrative Coordinator is the front-line staff member supporting administrative functions of the New Mexico Foundation (NMF) and works directly with the Development and Operations Director. The position coordinates office communication on the telephone, online, with staff, and with incoming office visitors. The Administrative Coordinator manages office logistics and provides responsive customer service for people contacting the Foundation. The Administrative Coordinator is also responsible for Board meeting logistics and minutes, maintains calendars, collates, and distributes mail, and processes incoming checks. The Administrative Coordinator creates and maintains filing systems, both electronic and physical. This is a full-time in office position of 32 hours minimum.

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Administrative Coordinator Responsibilities:

  • Coordinates office logistics
  • Answers incoming phone calls and greets visitors and oversees incoming email distribution
  • Processes incoming and outgoing mail and email and processes NMF correspondence
  • Accepts checks and cash, prepare the daily accounting, and write receipts
  • Maintains list of checks/donations expected by Fundholder and Fiscal Sponsorship projects
  • Manages relationships with vendors and applicable contractors
  • Schedules meetings and outside events in NMF conference and community room
  • Maintains master calendar
  • Assists with archives, development and tracking of policies and procedures
  • Coordinates NMF board and other meeting logistics, such as:
    • Assembles and distributes all report attachments, creates binders for President and Board Chair
    • Attends board meetings, takes notes, produces board meeting minutes, and related duties
  • Maintains NMF records and archives
  • Prepares the Community Room for use by guests, including technological functions and overall tidiness
  • Provides overall assistance and support to the Development and Operations Director
  • Supports Development staff with donor acknowledgement letters and gift data entry in database, as needed
  • Provides administrative support to the Program team
  • Replenishes supplies for all public areas and restrooms
  • Coordinates service providers for building including recycling, landscaping, water delivery, etc.

Data Management Coordination

  • In cooperation with the Program Director, assists with updating records from fund holders and fiscals sponsor advisors
  • Assists current fiscal sponsorship partners with general inquiries and accept checks for credit to their funds
  • Assists with donation notifications

Other Support Functions:

  • Back-up to Annual Giving Manager to maintain and update NMF website and social media posts
  • Provides administrative support to the Bezos Earth Fund Community Fellow

Educational/Experience Requirements:

  • Associate degree or higher educational training
  • Ability to write clearly and accurately
  • At least 5 years of professional administrative experience, preferably with nonprofit organization(s)
  • Proficient in the use of Microsoft Office and web programs

Benefits:

  • Competitive salary, based upon experience
  • Competitive benefit package including health, life, disability, dental, and vision insurance, 401(k), holidays and PTO.

How to Apply:

To apply for this position, send your resume and a one-page cover letter to Nancy Pope, Director of Development and Operations, at npope@newmexicofoundation.org

Application Deadline: Monday, June 10, 2024, by 4:00 p.m. MST.

Click here for a PDF version of the Administrative Coordinator opportunity.

Equal Opportunity Employment
NMF is committed to Equal Employment Opportunity. It is our policy to encourage and support equal employment opportunity for all associates and applicants without regard to gender, age, race, color, creed, religion, national origin, ancestry, citizenship, sexual preference or orientation, gender identity, spousal affiliation, marital status, military/veteran status, disability, or membership in any other protected group.